What is the date deadline for phase two? When will we see these options?

Phase two is expected to be completed in early 2016. Options will be presented to the public in phase three, which is expected to commence in the first half of 2016. A process diagram is available in the document library and provides a detailed outline of each phase.

When will the decisions be made about which schools will be closed?

A final decision about school closures is expected to be announced in late 2016 during phase five of the process.

How many schools will be closed?

Trustees are currently reviewing feedback, regarding criteria for closure, from the open houses that were held during the month of October. At this point in the process there are no identified candidates for closure.


Once a decision is made on which schools to close, how long will it take to close down a school?

The process of closing a school from an operational standpoint is expected to take several months to a few years, from the time that it is announced. For instance, if the closure of a school is announced in the Fall of 2016, the school would continue to operate for that school year and perhaps longer based on needed remediation of other sites. Some schools will need to remain open to accommodate students from other schools that are undergoing seismic remediation. Other schools may close September 2017. At this point as specific sites have not been identified and there are no definitive dates. The earliest closure would be September 2017. 

What are the key factors that will be considered in deciding if a school will be closed?

Key factors that will be considered when deciding if a school will be closed include seismic rating, facility condition, location, capacity, enrollment and population to name a few. The influence that each of these key factors has on the decision making process will be based on feedback from the public. To date, the District has gathered input from the public from three surveys and five open houses. 

What defines “capacity”? Is there data available for each school?

There are two definitions of capacity that need to be taken into consideration, there is the physical capacity of a school and then there is the staffing capacity. The physical capacity is a number determined by the Ministry of Education which takes into account the number of classrooms and the number of students in each class. This may vary slightly depending on “class size” numbers. Staffing capacity is based on the number of students enrolled in each grade, to which staffing is assigned to the school. This number does typically not change during the school year. Specific data on capacity is available on the Let’s Talk SD38 website in the document library in the file titled “Demographics – Individual School Projections”. 

Will you close the school if the school's number of students increases during the process?

Future enrollment and student populations are factors that are considered in the process of closing a school. Specific data on capacity is available on the Let’s Talk SD38 website in the document library in the file titled “Demographics – Individual School Projections”. The availability of this data allows the District to know future student populations before making a decision about which schools to close. Overall trends and patterns are taken into consideration and over time have proven to be reliable. 

If a school is marked as under capacity, why are kids turned away in September?

There are two definitions of capacity that need to be taken into consideration, there is the physical capacity of a school and then there is the staffing capacity. The physical capacity is a number determined by the Ministry of Education which takes into account the number of classrooms and the number of students in each class. This may vary slightly depending on “class size” numbers. Staffing capacity is based on the number of students enrolled in each grade, then staffing is assigned to the school. This number does typically not change during the school year. Staffing is assigned to each school in the spring of the previous year with some adjustments made by the end of June. For further information please refer to district policy on student placement.

Will siblings be split up to meet class size in new appointed schools?

The goal of the school district is to place all children from the same family into a school that can accommodate their respective grade levels. 

I would like an email notification when there is a new survey or new important information on the Let’s Talk website.

Email notifications are sent to registered users of the Let’s Talk SD38 website once a month. These emails include a complete review of the process over the last month as well as any updates that have